Free merchant resource · Updated 13 November 2026

Stocky archive checklist: preserve the exports you can still access.

Stocky stopped operating on 31 August 2026. Shopify says read-only export access lasts for at least 90 days, but does not guarantee an exact end date. Existing historical purchase orders and stocktakes do not automatically appear in your new Shopify inventory history. This guide helps you preserve original files and identify obvious archive gaps.

1. Export and save the originals

Use Shopify's official Stocky migration guidance and any reports still available in your existing account. Keep unedited copies of every relevant exported file.

Shopify says Stocky suppliers cannot be exported. Do not treat a CSV import into a new draft Shopify purchase order as restoration of completed historical orders or supplier relationships.

2. Check the archive without changing source records

1. Record when and where files were exported. For example, create a dated folder for each export batch. Do not overwrite earlier copies.
2. Keep original CSVs unchanged. Work on copies for analysis. Never save a CSV back from Excel without checking whether SKUs or IDs were altered.
3. Preserve leading zeros. An identifier such as 000456 is not necessarily interchangeable with 456.
4. Inventory the files. Record filename, report type, approximate date range, row count and header columns. If available, calculate SHA-256 hashes for provenance.
5. Look for structural exceptions. Review malformed row widths, duplicate column names, blank essential identifiers, exact repeated rows and unexpected format differences.
6. Compare time periods. Check whether all intended months, locations and available PO history appear; do not infer completeness from a single healthy CSV.
7. Keep an explicit gap register. Note missing supplier details, discontinued access, unknown fields or reports that were never exported.
8. Store a second backup separately. Limit access to business records and avoid sending sensitive exports as ordinary email attachments.

3. Know what the checks cannot prove

A clean CSV structure does not prove that every purchase order was exported, the underlying stock movements were correct, or an accounting reconciliation is complete. Shopify's native tooling cannot import past Stocky PO statuses as completed historical purchase orders. Supplier details that cannot be exported cannot be reconstructed reliably from a missing CSV.

Shopify also documents changes to POS inventory, transfers and purchase-order workflows. Use its own inventory management guidance for current operations rather than treating old Stocky files as live inventory.

Official primary sources

• Shopify: Migrating from Stocky to Shopify inventory management
• Shopify: Stocky reporting reference

Independent educational content, not affiliated with Shopify. No claim of client results, complete recovery or Shopify certification.